Groupe des Spécialistes et Passionnés des Baobabs de Madagascar

Guidelines for symposia

TIMELINE

  • Call for Symposia: 26 October 2018 to 07 December 2018
  • Proposal submission deadline: 08 December 2018
  • Notification of acceptance/rejection: 01 February 2019
  • Revised summary submission deadline: 22 February 2019
  • Deadline for symposium speakers/organizers to register as a delegate: 30 May 2019
  • Notification of scheduling (session date and time) : 21 June 2019

Symposia are central to the scientific program of baobab congress. Each symposium should address a specific theme, with a goal of providing the research frontier on a topic of interest to many attendants, conceptual syntheses from contrasting views on scientific and conservation issues that are actively debated or introducing novel perspectives and approaches. Proposals addressing the meeting theme, “Baobab conservation as a tool for economic sustainable development “, are particularly welcome, but any timely and coherent topic will be considered.

 

APPLICATION FORMAT

The online submission system will guide you through the submission of your symposium.

Please note that ONLY the person who submitted a proposal can edit it.

Finalized session symposia information will be available in the program that will be posted on the GSPBM website.

EVALUATION PROCESS AND CRITERIA

All proposals will be peer reviewed and scored by reviewers selected by the Scientific Committee. The Scientific Committee may accept, decline, or offer an opportunity to present the proposed work in a more appropriate format.

Proposals will be assessed using the following criteria. The weighting of particular criteria may vary depending on the nature of proposals.

  • Scientific merit – likelihood of promoting significant advance in understanding of baobab trees and their ecosystems, innovative or interdisciplinary approaches, likelihood of novel conceptual synthesis, etc.
  • Broader impacts – integration of science with conservation issues, positive impacts on policy makers, utility to conservation practitioners, etc.
  • Structure and organization that will provide synthesis or perspectives; in other words, symposia should not be simply a set of case studies or series of results from the same group of collaborators, and must avoid biases toward narrow perspectives of the symposium organizers.
  • Relevance for the meeting theme and common scientific and academic interests of baobab trees.
  • Speaker lineup – invited speakers may be a mix of well-established scientists, rising stars, or those providing novel perspectives, but each speaker should make a novel contribution to the symposium theme, and not just review previous work. Proposals with a large proportion of confirmed speakers will be favored.

All symposium speakers will be required to submit a symposium abstract by the submission deadline (May 30, 2019). Congress organizers are responsible that all symposium abstracts are received by this deadline, and reconfirm participation by speakers by May 30, 2019. All symposium abstracts will be peer-reviewed, and the Scientific Committee may communicate with the congress organizers and require revisions of individual symposium abstracts if they do not meet the aforementioned criteria for symposium talks.

PRESENTATION RULE

The ‘one presentation’ rule will be applied to all symposium speakers; a presenter in one symposium is not allowed to present in another symposium, oral or poster session as the lead author. The congress organizers must submit a revised and updated summary of the symposium description and an updated list of confirmed speakers by 30 May 2019. Accordingly, symposium organizers must maintain communication to ensure registration and participation by their invited speakers. Congress organizers will be informed of the time and date of their symposia by 21 June 2019, and they are expected to communicate this to individual speakers in their session.

CANCELLATION POLICY

It is disruptive to meeting programs if any accepted symposia are cancelled. Submit a symposium proposal only if you are sure to attend the meeting and are willing to fulfill your responsibility as a symposia organizer. A principal symposium organizer, in case of unavoidable circumstance, may be replaced by one of the symposium co-organizers.

GSPBM does not provide a financial assistance, stipends or free registrations to individual speakers. Symposia organizers must notify this clearly when they invite speakers. Individual symposium organizers are responsible for identifying funding sources for the speakers in their sessions if necessary.

In unavoidable circumstances, in which a speaker must cancel, the author should immediately notify the symposium session organizer, whose duty is to identify a replacement speaker. The replacement would be ideally someone who is already a co-author, but the symposium session organizer may identify another suitable person.

The Group of Madagascan Baobab Specialists and Passionate People or GSPBM is a non-profit, scientific, technical and non-political association. It was created to contribute to the protection, conservation and sustainable use of the world's baobab species and their ecosystems.

CONTACT US

Lot 2F 3 Bis B Antsahameva Andraisoro, Antananarivo 101

+261 34 01 133 47

+261 34 84 301 00

contact@gspbm.org

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